Privacy Policy
1. Data Controller
Sildestrup Strand Grundejerforening
c/o The Association Secretary
Email: info@sildestrupstrand.dk
Website: https://sildestrupstrand.dk
The Secretary is responsible for processing personal data on behalf of the board.
2. Purpose of Processing
We process personal data to:
– operate and maintain our website,
– provide residents with access to a members’ login area,
– respond to contact form inquiries,
– communicate news and information to members,
– fulfil our obligations under the association’s statutes and Danish law.
3. Categories of Data
Depending on your use of the site, we may process:
– Name, address, email, and phone number,
– Login details (username and password),
– Technical data (IP address, browser type, visit time),
– Cookies (necessary and, with your consent, statistical cookies via Complianz).
4. Legal Basis
We process personal data based on:
– Consent (e.g., cookie acceptance, contact form submission),
– Contract / membership relationship (login access),
– Legal obligation (record-keeping as required by law),
– Legitimate interest (website operation, security, and communication).
5. Data Retention
Personal data is stored only as long as necessary:
– Login and membership data are deleted when a member leaves,
– Contact form messages are deleted after 12 months,
– Technical logs are automatically removed after a short period.
6. Data Sharing
We do not share data with third parties, except where required for website operation (hosting, mail server, backups).
Any processors are bound by data processing agreements.
Future integrations: If the website later uses third-party services (e.g. YouTube, Google Maps, MailPoet, social media), this policy will be updated accordingly.
7. Cookies
This site uses cookies for functionality and – with your consent – for statistics.
You can change or withdraw your consent at any time via the Complianz banner.
8. Security
We protect personal data through:
– Full SSL encryption,
– Two-factor authentication for admin and editors,
– Regular backups (UpdraftPlus + UpdraftVault),
– Access restrictions to the members’ area.
9. Your Rights
You have the right to:
– access your data,
– request correction or deletion,
– withdraw consent,
– file a complaint with the Danish Data Protection Agency (www.datatilsynet.dk).
10. Updates
This privacy policy is updated when laws, technology, or association practices change.
Last updated: November 2025